According to a survey by Salary.com, 47% of workers claim that the biggest way they waste time at work is by attending too many meetings. Workplace meetings are an essential tool for making sure your team is working toward a common goal, but they can also be an incredible time-killer if they are not well planned and executed. Here are a few tips to help you have more productive meetings this summer:
- Only set meetings that you really need.
Every meeting that you set should have a purpose. Weekly check-ins can be a good idea for teams that are working on a project together, but regular meetings just for the sake of having another meeting don’t get anyone anywhere. Make sure that every meeting you set has a distinct and achievable purpose.
- Figure out the best times to set meetings for your office.
A meeting set for 4:00 on a Friday is almost guaranteed not to produce results. According to WhenIsGood.net, the optimum time to set a meeting 3:00 on a Tuesday. Meetings scheduled for earlier in the week tends to work best for most people.
- Set a timeframe and stick to it.
Nothing is more demoralizing than telling your employees that it’s going to be a half hour meeting then holding them hostage for three hours. Your employees need to be able to schedule their work around meetings, and they need to know that something productive will come from any meeting they attend. One great way to help keep meetings short and sweet is to have standing meetings. If you only need to do a quick check-in or brainstorm some fast ideas, having your meeting while standing in a circle is a surefire way to keep the ideas flowing and wrap up the process quickly.
- Only include people who are actually needed in any given meeting.
If an employee attends a meeting that ends up having nothing to do with them, you’ve just wasted their time and diminished their productivity. Make sure that all the people in the meeting actually have a reason for being there before asking them to attend.
- Decide whether a meeting is really necessary.
Sometimes you need to have a meeting, sometimes you don’t. Is the information you’re trying to pass along as easily distilled in an e-mail? If so, don’t call a meeting. Sometimes, trusting in your employees ability to read is the best way to minimize unnecessary meetings and boost morale.